Best team practices when working across time zones

If you’ve been feeling stressed out lately you are not alone. Research shows that 55% of Americans feel stressed on a daily basis, with one-third working remotely in a different time zone of us “completely overwhelmed” by that stress. I know it’s tempting to want to post all of your vacation photos in the midst of your trip!

Success isn’t if your loaf rises or if you get a 💯 score from your most honest critics (kids! 🧒🏾), it’s in the art of experimenting with ingredients. Take 15 minutes today, pick up a crossword puzzle or Sudoku 🤔 and spend some time flexing your brain muscles 🧠. Your brain is constantly making decisions, so giving it something to focus on for a short spell provides a little relief and escape. If you can’t find a paper copy of a puzzle ✍️ (best option), there are many online versions of a crossword and Sudoku puzzle. Dance like no one is watching 🕺🏽…we work remotely, so chances are no one is! 👀 Try a full out jig when grabbing a snack, tango with your partner in the living room during a break 💃🏿 or simply head bob at your desk, keep your body moving and enjoy yourself.

Working Across Time Zones: Pros, Cons, and Best Practices

This way, there will always be someone available to help out with more time-sensitive matters when you have finished your working day. Consider establishing a rule that unless everyone in your team can be together in the same room, every meeting should be held through video calls to ensure fairness and clarity. Working with a distributed team can be a hugely rewarding experience. Not only do you have more distributed access between teams, but you also benefit from the diversity of different voices.

self care working across time zones

If you travel the world frequently, knowing which a time zone you’re in relative to GMT is crucial—and it’s also important if you’re working with a distributed team. Knowing the difference between Eastern, Central, Mountain, and Pacific time alone isn’t enough anymore. You’ll need to know which times of the day your colleague in London will be awake, and the times you’re most likely to get support tickets from your Australian customers. The Couchsurfing team has a similar schedule to make sure everyone’s connected. “We have a bi-monthly full company meeting to make sure we all know we still exist,” writes designer Ben Hanna. It might work out great for you, if you like to work nontraditional hours anyway.

Best practices for working across time zones

One of our challenges as a team is to strike the right balance between synchronous and asynchronous communication. We also have a lot of tools for asynchronous, everyone-at-their-own-pace communication, including Threads, Trello and Paper. In these tools, we can log what we’ve done, what we’re doing or questions and comments we have and know that other team members can read and comment later on their own schedule. And as our team grows and changes, we sometimes have to change and renegotiate the way we work through time zones. The future of work is remote, which means negotiating different time zones is an inescapable reality. Read on for 10+ strategies on making your communication inclusive and seamless.

  • If you’re always waiting for someone to tell you what to do next, and that someone’s asleep while you’re working, you’ll never get anything done.
  • No matter how independently you can work, and how hard you try to stay connected, you won’t be in the flow of what everyone’s doing unless you have a team chat tool.
  • Or maybe you thought “winging it” for dinner each night would be a great plan, but it just ended up stressing you out.
  • If you’re a morning person, schedule your most important work for the morning.

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